Creating a Microsoft Teams meeting in a Canvas course

Microsoft Teams enables students and staff to communicate using audio, video, text chat and a whiteboard. You can schedule a Teams meeting directly within Canvas, wherever the rich content editor is available, that is, in Announcements, Pages, Discussions, Quizzes or the course Calendar. If you add a meeting to an Announcement, students will receive a notification automatically. More guidance is available on Announcements and Notifications.

 

Important:

  1. A Teams meeting created in Canvas is intended for course participants only - you cannot invite anyone else to the meeting.
  2. Currently, a Teams meeting created in Canvas does not pass the date information to anyone's MS Outlook Calendar.
  3. A Teams meeting created in the Canvas course Calendar tool will appear in the relevant date and timeslot within that calendar only.
  4. You need to copy and send the Canvas meeting link to students via the Announcements tool (if the booking link is not already in an announcement), or by other means.
  5. It is not possible to add a Microsoft Teams meeting to your Canvas personal calendar.
  6. Be sure not to confuse entries in multiple calendars (e.g. in Canvas and any manual booking made in MS Outlook). Such events would be entirely separate.
  7. At present, creating a MS Teams meeting via Canvas may not enable the Chat channel to persist. If you want to ensure that the Chat channel persists (especially across recurring meetings), then create the (recurring) meeting in your Outlook calendar, invite all the participants via Outlook, then copy and paste the meeting link wherever necessary in Canvas.

 

If you are planning a recurring meeting, we recommend that you set it up directly in Teams or your Outlook calendar. Then copy and paste the joining link into the relevant places in Canvas. The advantage of doing it this way is that the series will have a persistent chat channel (across all meetings), which is very useful for subsequent chat between attendees.

 

Further Canvas documentation is available on Microsoft Teams meetings in Canvas Links to an external site..


Index

  1. Creating a Teams meeting in an Announcement, Page, Discussion or Quiz
  2. Creating a Teams meeting in the course Calendar

1. Creating a Teams meeting in an Announcement, Page, Discussion or Quiz

  1. From the Course Navigation menu, click the required tool, then + to create a new item.
  2. Add a Topic title (e.g. Seminar no. 1).
  3. Click on the drop-down arrow on the bottom toolbar (see image below).
  4. Select Microsoft Teams Meetings.

    Image showing Microsoft Teams button in the text editor

  1. Sign in to Microsoft Teams; select your single signon account that should appear. If you see any error messages or request for 'permissions', please cancel and try again using the recommended browser for Canvas, which is Chrome.
  2. Select Create meeting.
  3. Add a title and date for the meeting, as well as start and end times.

    Adding a title and date to the meeting

  4. Click Create. The following screen should appear:

  1. Click on Meeting options - this allows you to select who may bypass the lobby (the lobby is where external guests wait to be admitted to the meeting), and who may take control of the presentation screen:

We recommend that you set 'Who can present?' to Only me. During the meeting, you can pass control to a participant, if they need to share their screen.

  1. Click Save and close the Meeting options (which opened in a new tab in your browser).
  2. Back at the Meeting created screen, scroll down and click Copy.
  3. A link is inserted on the page that you are creating (in an Announcement, Page, Discussion or Quiz).
    Link to the meeting on the Announcement page

  1. Click Save.

* Note: adding a Teams Meeting using this method will work for 'Classic' Quizzes. If you are using the newer, more advanced 'New Quizzes', you can paste a link to the existing Teams meeting into the Quiz instructions.

2. Creating a Teams meeting in the Course Calendar

  1. In your Canvas course, click Home and then select View calendar on the right-hand panel.
  2. Click on a date in the Calendar to add an event.
  3. Add an Event title (e.g. Seminar no.1), time, location and other details.
  4. Select More options to add the Teams meeting.
  5. Click on the drop-down arrow on the bottom toolbar (see image below).
  6. Select Microsoft Teams Meetings.



  7. Sign in to Microsoft Teams and select Create meeting link.
  8. Add a title and date for the meeting, as well as start and end times.

    Adding a title and date to the meeting

  9. Select Create.
  10. On the next window, click on Copy:

  1. Then click Create event.

The Teams meeting has been added to the Course Calendar.

Teams meeting appears in the Course Calendar